Withdrawals

Academic Actions | Probation & SuspensionAcademic Bankruptcy | Withdrawals | Appeals


Post-Midterm Withdrawals

*This information pertains to College of Education undergraduates ONLY.

Senate Council [Rule v, 1, 8, 3]: A student may withdraw from a class during the latter half of the term upon approval by the dean of the student’s College of a petition certifying urgent non-academic reasons including but not limited to:

  1. Illness or injury of the student;
  2. Serious personal or family problems;
  3. Serious financial difficulties.

When:

From the day after the deadline to withdraw via myUK (check on-line schedule) to the official last day of classes.

How:

  1. From TEB 166, get a Post-Midterm Withdrawal Form (PDF) for each class from which you wish to withdraw.
  2. Have the instructor for each class, fill out, sign, and date the second page of the form.
  3. Obtain and attach explanations and documentation detailing your reason(s) for withdrawing from the course(s).
  4. Turn in all materials to Associate Dean Parker’s office (TEB 166).
  5. Upon review of materials, the Associate Dean will recommend to the Registrar to approve or disapprove the request(s).

NOTE: If you wish to withdraw from ALL courses for a given semester before the last day of classes due to one or more of the acceptable reasons as outlined above, please contact the Associate Dean’s office IMMEDIATELY.  Following the last day of classes of the semester, all withdrawals must be performed retroactively.


Retroactive Withdrawals

*This information pertains to College of Education undergraduates ONLY.

A retroactive withdrawal essentially allows students to withdraw from a semester’s courses after the end of that semester. When approved, a retroactive withdrawal appeal allows grades of ‘W’ to be posted for each course for which the approval is granted, and neither earned hours nor the previous grades from those courses are counted in the student’s overall record. Possible rationales for the retroactive withdrawal are the same as they are for the post-midterm withdrawal:

  1. Illness or injury of the student;
  2. Serious personal or family problems;
  3. Serious financial difficulties.

The retroactive withdrawal process typically has two stages: the college level (where, in the College of Education, the Associate Dean reviews the application materials and recommends whether to approve the request, and the University Senate level, where the Retroactive Withdrawal Appeals Committee of the University Senate reviews the application and, weighing the evidence coupled with the Associate Dean’s recommendation, makes the ultimate decision whether to approve the withdrawal.

The following instructions come directly from the University Senate’s Retroactive Withdrawal Appeal application:

How to apply. This application should be completed and submitted to the academic dean of the college in which you were enrolled during the semester from which you wish to withdraw. You should consult with that dean for further guidance before you submit the application. If you wish to make multiple requests to withdraw, you must complete a separate application for each semester from which you wish to withdraw.

When to apply. Your completed application – including all the required attachments – must be received in the dean’s office within two years from the last day of classes of the semester from which withdrawal is requested AND prior to graduation.

List of courses and course information. Typically, a student may withdraw from a given semester only if the withdrawal is from all classes. If you choose to apply to withdraw from some but not all classes for a semester and your application is denied, that denial does not preclude you from reapplying to withdraw from all the classes in that semester, so long as the new application is submitted to your dean within the required time period. You may not apply to withdraw from a course in which you received a grade of XE or XF.

Instructor feedback forms. You must submit a completed Instructor Feedback Form from each instructor listed on Page 1, unless the dean who will review your application waives this requirement.

After the application is completed by you, you must submit it to the academic dean of the college in which you were enrolled during the semester from which you wish to withdraw. The dean or dean’s designee will determine whether or not to support your application and will, in either event, forward the completed application to the University Senate’s Retroactive Withdrawal Appeals Committee (SRWAC). The dean’s actions will normally occur within 30 days of receipt of your completed Part 1 of this Application.

Proceedings before the SRWAC. If you wish to appear before the SRWAC in person, you must indicate so on Part I of the form. You have the right to appear before the SRWAC to present your case as well as to answer any questions SRWAC members might have . The SRWAC’s decision will normally be made within 30 days of receipt of the completed application from the academic dean. Your current dean will notify you in writing of the SRWAC’s decision. If your application is granted, the withdrawal will be processed by the Registrar.

 

*Please note that graduate students who wish to apply for a retroactive withdrawal from a given semester should contact the Graduate School; undergraduates in other colleges in the University of Kentucky should contact the academic services office or their advisers for paperwork and information on procedures.